The Rhode Island Business Group on Health (RIBGH) is currently seeking a remote part-time Administrative Coordinator to provide essential administrative support to our executive director.
We are seeking a highly organized and detail-oriented individual for this role, which will involve content creation, developing and executing strategic communications, event planning and marketing, and ensuring that day-to-day operations run smoothly.
Key responsibilities:
- Website content and social media presence
- Manage website content; confirm website (RIBGH.org) is up-to-date with event postings, briefs, member names and logos, membership information, etc.;
- Oversee social media accounts including Linkedin, X and Bluesky.
- Events: create and assemble marketing materials for events using CMS and social media accounts.
- Responsible for creating and printing out name badges, table agendas and check-in attendance sheets;
- Man check-in table on day of event, hand out badges, set up tables.
- Board meetings: Take minutes during monthly board meetings.
- Golf Tournament management:
- oversee administrative operations;
- Spearhead weekly meetings; keep track of all progress regarding players, payments, donations on Google sheets;
- point person for requesting and collecting all donations for raffle prizes;
- Handle any credit card payments over the phone using Square;
- Point person for menu and drinks with golf club;
- Point person for submitting Sign order;
- Point person for hole-in-one insurance order.
- Billing: Oversee annual membership billing cycle;
- organize and send out invoices to all members;
- take credit card payments over the phone using Square;
- keep track of payments on Google sheets.
- Email blasts
- create and assemble marketing materials including monthly e-newsletter on Constant Contact (CMS);
- Supervise intern from local college.
To apply send a résumé and cover letter to alcharbonneau@verizon.net.